UNAPPROVED MINUTES: the Hamlin County Board of Commissioners met on Oct 21 with the following members present: Rudebusch, Roe, Saathoff, Tuohino and Noem. No one absent.
The Chairman led the Board in the Pledge of Alleigance.
AGENDA: Motion by Saathoff seconded by Roe to approve the agenda as posted except the Highway Dept would not be coming in today and the Treasurers Office will meet at the 9:35 time. All members voting Aye. Motion Carried.
MINUTES: Motion by Noem seconded by Saathof to approve the minutes of Oct 7 All members voting Aye. Motion Carried.
TREASURERS OFFICE: Jessica Williams Deputy Treasurer met with the Board to discuss the tax deeds that have been taken as of today. She stated one will need an eviction notice sent . The Board said to give them 30 days to evict the property. The owner may come and meet with the Board to buy such property back however they would have to pay the entire amount of
UNAPPROVED MINUTES: The Hamlin County Board of Commissioners met on Oct 7 with the following members present: Rudebusch, Roe, Saathoff and Noem. Absent Tuohino
The Chairman led the Board in the Pledge of Alleigance.
AGENDA: Motion by Saathoff seconded by Roe to approve the agenda as posted. All members voting Aye. Motion Carried.
MINUTES: Motion by Noem seconded by Saathoff to approve the minutes of Sept 23 All members voting Aye. Motion Carried.
HIGHWAY DEPT: Bryan Pedersen Highway Supt met with the Board. He stated the salt had been ordered for this winter and same as the State Highway Dept. He had met with Commissioner Tuohino and Jason Aho concerning some trees in Lake Norden. The Board stated to advertise for quotes to remove such trees, the stumps and the clean up. He stated the department is hauling gravel. He stated one of the trucks had needed repairs for a value, cost was about 3600.00 He had to replace the fender on the rental tractor due to slight damage. The Board told him to try and sell this on the internet.The Board made some changes to page three of the policy manual concerning outside employment.
PRE DISASTER MITIGATION: David Schaefer Emergency & Disaster Director met with the Board. He presented the Hamlin County Pre Disaster Mitigation Plan. This had been adopted by all the cities & towns in Hamlin County and by H-D Electric and other companies. This is required for all of these to obtain federal money during a disaster. This is good for four years. He also stated the LEPC had adopted the Hazardous Materials Plan also. Motion by Saathoff seconded by Noem to approve the following RESOLUTION Adopting the Hamlin County Pre-Disaster Mitigation Plan for 2014-2018 WHEREAS Hamlin County received assistance in the preparation of the Hamlin County Pre-Disaster Mitigation Plan 2014-2018 from representatives of Hamlin County and received funding from the SD Dept of Emergency Management/FEMA; and WHEREAS, several public planning meetings were held between February 2013 and October of 2013 regarding the development and review of the Hamlin County Pre-Disaster Mitigation Paln 2014-1028; and WHEREAS, the Hmalin County pre-Disaster Mitigation plan 2014-2018 contains several potential future projects to mitigate hazard damage in Hamlin County; and whereas, the Federal Emergency Management Agency (FEMA) has rendered its approval of the Hamlin County Pre-Disaster Mitigation Plan on Sept 23,2014 and WHEREAS, a duly noticed public hearing was held by the Hamlin County Pre-Disaster Mitigation Team on June 23,2014 to solicit public comment on the Hamlin County Pre-Disaster Mitigation Plan 2014-2018 and WHEREAS, a duly noticed public meeting was held by the Hamlin County Commission on Oct 7,2014 to formally approve and adopt the revised Hamlin County Pre-Disaster Mitigation Plan 2014-2018. NOW THEREFORE BE IT RESOLVED that the Hamlin County Commission adopts the Hamlin County Pre-Disaster Mitigation Plan 2014-2018 ADOPTED AND SIGNED this 7th day of Oct 2014 Randall Rudebusch Commission Chairman ATTEST: Dixie Opdahl Hamlin County Auditor All members voting Aye. Motion Carried.
LIQUOR & BEER LICENSE TRANSFER: Hearing was held as advertised. No one appeared. Motion by Roe seconded by Saathoff to approve the following Retail on Sale Liquor and Retail on-off sale malt beverage license transfer from Fireside Inc doing business as Pier 81 to Mad Jacks LTD doing business as Pier 81 Restaurant and Lounge located on Leach Subd Lots 3-5 South Park Section 31-113N R 52W of the 5th PM All members voting Aye. Motion Carried.
PLAT: Motion by Roe seconded by Saathoff to approve the following plat of Weelborg Addition located in the Southeast Quarter of Section 6,Twp 114 N Range 53 West of the 5th PM Hamlin County. All members voting Aye. Motion Carried.
ABATEMENT: Motion by Noem seconded by Saathoff to approve the following abatement for Ronald Welton for Bryant Industrial Add Lot 3 in Bryant city due to a wrong valuation. Total tax was 4430.44 abated 1468.14 All members voting Ay. Motion Carried.
DIRECTOR OF EQUALIZATION:Renee Buck Director of Equalization met with the Board to give them the new productivity levels of land.
BEADLE COUNTY JAIL: Motion by Roe seconded by Saathoff to authorize the Chairman to sign the contract with Beadle County for the juvenile detention center at the rate of 220.00 per day if needed. All members voting Aye. Motion Carried.
MEETING DATE CHANGE: The Board changed the meeting date for Nov 4 to Nov 6 due to the General Election being on that day and the need to canvass the votes within three days so would not have to meet twice.
HEATING UNITS: The Board heard from Johnson Controls, Trane, and Climate Systems concerning what it would cost to replace some or all of the units that do the heating and cooling within the courthouse. Five units are presently not working at all. Whatever is decided would have to be bid.
ZONING: Cheslie Gustafson Zoning Officer stated there will be a meeting in Watertown Oct 22-23 concerning zoning. She asked if she could attend, but she will talk to First District about this to see if she should go. The Board authorized her to go if she wanted to.
GRANTS: the Weed Department had received a grant in the amount of 5900.00 for reimbursement on spray and the Auditor had received reimbursement from the State in the amount of 2992.81 for election expenses.
FUEL QUOTE: Sept 25 in Hayti Diesel Hamlin Co Farmers Coop 2.99 Farmers Union 3.03 All quotes do not include taxes.
The Auditor reported the total unreserved, undesignated fund balance of the General Fund may not exceed forty percent of the total amount of all general fund appropriations contained in the budget for the next fiscal year. On Sept 30,2014 the unassigned balance was 979,450 at 40%
QUARTERLY DISTRIBUTION OF CITIES ROAD TO CITIES AND TOWNS: Castlewood 388.65 Hazel 68.16 Bryant 223.54 Lake Norden 215.95 Hayti 293.80 Estelline 428.85 Total 1618.95
QUARTERLY DISTRIBUTION OF MOTOR VEHICLE LICENSES TO CITIES AND TOWNS: Castlewood 3668.18 Hazel 824.14 Bryant 2369.57 Lake Norden 2280.44 Estelline 3175.88 Hayti Town 1394.59 total 13,712.80
PRO RATE LICENSE DISTRIBUTION TO CITIES AND TOWNS: Castlewood 1408.17 Hazel 316.38 Bryant 909.65 Lake Norden 875.43 Estelline 1219.18 Hayti 535.37 Total 5264.18
QUARTERLY DISTRIBUTION OF MOTOR VEHICLE LICENSES TO TOWNSHIPS: Castlewood 2350.07 Oxford 3793.08 Brantford 5524.72 Garfield 3339.57 Norden 5112.43 Estelline 3751.86 Hamlin 2721.13 Dempster 3215.88 Florence 2597.44 Hayti 3463.26 Cleveland 2844.82 Opdahl 4040.47 and Dixon 3958.01 Total 46,712.74
PRO RATE LICENSE DISTRIBUTION TO TOWNSHIPS: Castlewood 750.36 Oxford 1211.12 Brantford 1764.02 Garfield 1066.31 Norden 1632.37 Estelline 1197.95 Hamlin 868.84 Dempster 1026.82 Florence 829.35 Hayti 1105.80 Cleveland 908.34 Opdahl 1290.10 and Dixon 1263.77 Total 14915.15
CLAIMS PAID: COMMISSIONERS: Dakotan publishing 210.49 Hamlin Co Publishing 208.58 Leland Roe mileage 22.20 NACO dues 450.00 Douglas Noem mileage 55.50 Randall Rudebusch mileage 25.16 Larry Saathoff mileage 20.72 Reid Tuohino mileage 17.76 Total gross salaries for complete dept 3750.00 benefits 1584.00 Total Commissioners expense 6344.41
Elections: Election Systems & Software ballots 1129.20
COURT: Yanica Novoa interpretor fees 241.67 mileage 16.65
AUDITOR: Hamlin Co Farmers Coop gas 60.01 Herald Enterprise sub 35.00 Holiday Inn lodging 170.00 ITC phone 44.66 Palos Garage repairs 15.50 PMB one year internet 60.00 Total gross salaries for complete dept 3853.99 benefits 294.82 Total Auditors expense 4533.98
TREASURER: ITC phone 93.90 Lar Jo’s sup 96.42 Office Peeps sup 142.63 Palos Garage repairs 15.50 Total gross salaries for complete dept 7034.13 benefits 1780.32 total Treasurers expense 9162.90
POSTAGE COPIES: Neopost USA quarterly postage meter rent 193.50 Office Peeps two copy machine maint contract 106.85
COLLECTION AGENCY: Noll Collection fee 38.80
STATES ATTORNEY: Wilkinson & Wilkinson secretary 600.00 Total gross salaries for complete dept 3028.67 benefits 413.41 Total State Attorney expense 4042.08
COURT APPOINTED ATTORNEY: Bratland Law 2262.00 Yankton County 241.75
COURTHOUSE MAINT: Bass Sanitation quarterly garbage service 180.00 Culligan water 70.75 Girton Adams Co furnace repairs Hamlin Co Farmers Coop gas 46.27 Hayti Town water & sewer 43.50 Menards sup 44.86 Ottertail Power Elect 904.96 Star Laundry sup 166.03 Wal Mart sup 24.35 Eseind Inc Security Equipment Grant Share 1325.49 Rest of bill 774.51 Total gross salaries for complete dept 2145.64 benefits 741.79 Total Courthouse Maint expense 7019.17
ASSESSOR: Renee Buck travel 107.00 ITC phone 128.31 Office Peeps sup 58.46 Ramkota lodging 425.00 Total gross salaries for complete dept 3656.50 benefits 1069.0l Total Assessor expense 5444.28
REGISTER OF DEEDS: ITC phone 44.91 Microfilm Imaging two months rental 942.00 Palos Garage repairs 15.50 PMB one year internet 60.00 Total gross salaries for complete dept 4679.96 benefits 638.82 Total Register of Deeds expense 6381.19
VETERANS SERVICE: Dataspec Inc equipment 649.00 David Schaefer registration dues 25.00 Total gross salaries for complete dept 937.50 benefits 267.43 Total Veterans Service expense 1878.93
SHERIFF: Tayt Alexander travel 52.00 Americinn lodging 510.00 Dales Machines freight 10.00 Estelline Community Oil gas 1349.55 Farmers Union gas 1408.37 ITC phone 230.30 Law Enforcement sup 65.00 McLeods Printing sup 1014.35 Office Peeps sup 64.36 SD DOT gas 2330.92 Heidi Trautner travel 64.00 Wal Mart sup 51.41 Total gross salaries for complete dept 14,346.31 benefits 2828.98 Total Sheriffs expense 24,313.55
JAIL: Beadle County Jail 1540.00 Codington County Jail 6260.00 Prairie Lakes blood tests 429.00 Total Jail expense 8229.00
CORONER: Terry Sorensen coroners fee 100.00 benefits 7.65 mileage 28.49
WELFARE OFFICE: ITC phone 44.66
NURSE: Total gross salaries for complete dept 1286.67 benefits 792.22 Donna Eide travel 9.00
LIEAP: Interlakes Community Action part of LIEAP worker salary 250.67 ITC phone 47.11
AMBULANCE: A-OX Welding Estelline Ambulance 131.95 Sioux Falls Two Way Estelline Ambulance 72.98
MENTALLY ILL: Mental Health Board Hearing Denise Cody 37.50 Lucy Lewno 255.98 Jerry Pollard 67.50 Karen Swanda 37.50 Yankton County 131.75
EXTENSION: Hamlin Co Farmers Coop gas 9.75 ITC phone 71.08 Office Peeps sup 143.04 Palos Garage repairs 15.50 SDSU Print Lab sup 222.71 Total gross salaries for complete dept 2417.42 benefits 933.47 Total Extension expense 3812.97
WEED: Crop Production weed chemical 4696.95 Estelline Community Oil gas. 10 Robert Feldhus travel 47.00 H-D Electric Util 131.66 Hamlin Co Farmers Coop gas 1417.54 ITC phone 71.08 Macs sup 8.98 Palos Garage repairs 15.50 Runnings sup 46.17 W.W. Tire Service sup 1013.90 Total Gross salaries for complete dept 5407.67 benefits 587.11 Total Weed expense 13,443.67
ZONING: Donald Kindt Per diem & mileage 61.84 ITC phone 129.57 Neal Opdahl Per Diem & mileage 54.44 Richard Wiarda Per Diem & mileage 56.66 Scott Popham Per diem & mileage 55.92 Jack Tolk Per diem & mileage 62.58 Wal Mart sup 29.00 Total gross salaries for complete dept 1000.00 benefits 282.85 total zoning expense 1482.86
ROAD: A-OX Welding sup 117.52 AT& T cell phone 68.35 B& E Repairs repairs 238.52 Boyer Ford parts 440.23 Bryant City Util 23.35 Butler parts 516.70 CRA Payment-Titan parts 1254.50 Bass Sanitation quarterly garbage service 180.00 Dales Machines freight 12.00 Diesel Machinery parts 50.07 Dons Body Shop parts 6.67 Estelline Community Oil sup 250.78 fuel 5271.36 parts 20.44 Estelline City Util 12.90 F.J McLaughlin hot mix 268.41 Farmers Union fuel 1591.20 H-D electric Util 804.90 Hamlin Co Farmers Coop sup 54.00 fuel 19,659.34 parts 109.33 Hamlin Bldg Center sup 85.39 Hayti Town water & sewer 35.50 Istate Truck Center parts 632.38 ITC phone 136.75 J&L Welding repairs 56.00 parts 4089.44 L.G. Everist rock 526.49 Lyle Signs sup 265.08 Northern Con Agg pea rock 2739.12 Ottertail Power Util 26.41 Popham Construction repairs 3031.00 RK Auto supp 185.71 parts 43.19 supp 65.72 SD DOT prof services 1317.81 State Treasurer excise tax 489.25 Sturdevants sup 41.04 True North Steel culverts 4058.38 W.W. Tire repairs 701.35 Wheelco parts 40.96 Total gross salaries for complete dept 40,580.60 benefits 11,151.43 Total Road expense 101,249.57
911 H-D Electric util 67.01 Hamlin Co Farmers Coop gas 227.60 ITC trunking charge 374.33 Total 911 expense 668.94
AG BUILDING: Hayti Town water & sewer 35.50 ITC phone 34.41 Ottertail power Elect 78.16 Total Ag Bldg expense 148.07
EMERGENCY & DISASTER: First District Assoc. grant expense 12,510.00 First District grant expense 1840.00 Hamlin Co Farmers Coop repairs 37.50 gas 206.90 ITC Phone 149.86 Office Peeps sup 19.54 Total gross salaries for complete dept 3183.67 benefits 908.13
STATEWIDE 24/7 SD Attorney General scram fees to State 523.00
WIC: Total gross salaries for complete dept 740.00 benefits 95.52
BOOKMOBILE; Total gross salaries for complete dept 4244.52 benefits 440.39
Meeting adjourned at noon until Oct 21 ,2014 at 9:30 am in the Commissioners room County Courthouse at Hayti.
Randall Rudebusch Chairman of the Board
Dixie Opdahl Hamlin County Auditor
It is the policy of Hamlin County SD not to discriminate on the basis of color,national origin,sex,religion,age or disability in employment or the provision of service Published at the approximate cost of
Unapproved Minutes for October 11th, 2014
Lake Poinsett Sanitary District met in regular session at Lake Plaza, on Lake Poinsett, October 11th, 2014. Board president Lawrence Furney presiding. Attendees: Larry Furney, Dale Larson, Bob Anderson, Scott Pantzke, board members. Bradylee McGeough, Dan Molengraaf, employees. Eight residents.
Larry Furney called meeting to order at 8am and welcomed all residents. Roll call vote requested by Furney on all items going forward.
Motion by Larson seconded by Pantzke to approve proposed agenda. Roll call vote as follows: Anderson: Aye; Larson: Aye; Pantzke: Aye; Furney: Aye. Motion carried.Motion by Pantzke seconded by Larson to approve minutes of September meeting. Roll call vote as follows: Anderson: Aye; Larson: Aye; Pantzke: Aye; Furney: Aye. Motion carried.
Presentation of garbage hauling services bids. Butch Hansen from Cook’s presented first. Cook’s bid $15 per home per month for once per week service. Option of recycling bid at an extra $2 per home per month for twice per month pick up service. General questions asked by board including minimum required to make recycling feasible. Matt Otteson and Dennis Bielfeldt from Brookings Dumpster presented next. Brookings Dumpster bid $12 per home per month for regular garbage service and an extra $2 per home per month for recycling service. Recycling would be picked up twice per month and Brookings Dumpster would send out a magnet to residents indicating recycling days. General questions asked by board including minimum amount of residents needed to make recycling feasible. Discussion of billing.
As our Association completes the major fund raising Handicapped Accessible Dock Project we reflect on a future focused effort. We have identified a need. The museum, which sees thousands of visitors and school children each year, has become too small. Harlan Olson along with Game Fish and Parks have been working toward a plan to make the space large enough to house the collection and make the space and collection able to be thoroughly perused without a docent. Your board believes this is our next major project.
The dock took about 5 years to come to fruition. It cost a little over twelve thousand dollars. Our next need is a major overhaul of the museum facilities. This is a much larger project and will require greater fund raising. To up-scale our fund raising abilities we need to change our organizational structure. Last month we started this process with the revision to our by-laws to make our purpose clearer. These changes will allow the IRS to see more clearly that we are not only a South Dakota Non-Profit Corporation, but a Federal Tax Exempt Corporation. This change has a couple of structural benefits.
The most desirable benefit to being ‘tax exempt’ allows us to apply for corporate and grant sponsorship of our projects. Making donations eligible to be deducted from Federal Income Tax is a major incentive to support our projects. The change will also allow your contributions to our Association eligible to be deducted from your Federal Income Tax. This will improve our abilities to take on larger and more meaningful projects like the museum.
In this effort our name has changed. We will no longer be the Lake Poinsett Area Development Association. We are now the Lake Poinsett Association. Over the next few months we will make this change to our correspondence, newsletter and website. Stay tuned…
UNAPPROVED MINUTES: The Hamlin County Board of Commissioners met on Sept 23 with the following members present: Rudebusch,Roe, Saathoff, Tuohino and Noem. No one absent.
The Chairman led the Board in the Pledge of Allegiance.
AGENDA: Motion by Tuohino seconded by Saathoff to approve the agenda as posted. All members voting Aye. Motion Carried.
MINUTES: Motion by Saathoff seconded by Roe to approve the minutes of Sept 2,2014 All members voting Aye. Motion Carried.
POLICY MANUAL: Some employees met with the Board to discuss some items in the policy manual.
HIGHWAY DEPT: Bryan Pedersen Highway Supt met with the Board. He talked about the mining permits in the different gravel pits. He presented a request to bore pipe .Motion by Noem seconded by Roe to allow Racota Valley Ranch to bore a 10” pipe in Brantford Township on the NW 32-115-54 adjacent to County Road 443rd Ave. All members voting aye. Motion Carried.
SHERIFF: Tayt Alexander ,Tristan Molitor and Heidi Trautner from the Sheriffs Dept met with the Board.Tayt stated that Jon Barthel Deputy had been here six months and should have his salary reviewed. He also stated there is water coming off the pipes above the evidence room in the basement which they would like checked. The Janitor will check this. The Sheriffs Dept is requesting to be put on hourly salaries instead of monthly salaries starting in Jan. The Commissioners asked questions concerning the duties of the Sheriffs Dept and the Highway Patrol.
Unapproved Minutes for September 13, 2014
Lake Poinsett Sanitary District general, monthly board meeting taking place at Lake Plaza, on Lake Poinsett, September 13th, 2014. Attendees: Larry Furney, Dale Larson, Bob Anderson, Scott Pantzke, board members. Bradylee McGeough, Bob Westall, Dan Molengraff, employees. Three residents.
Larry Furney called meeting to order at 8am and welcomed all residents.
Motion to approve agenda by Anderson. Seconded by Pantzke. Motion carried.
Motion to approve August regular meeting minutes by Pantzke. Seconded by Larson. Motion carried.
Motion to approve August special meeting minutes by Larson. Seconded by Pantzke. Motion carried.
Report from business manager including presentation of website at http://bit.do/LPSD
Discussion of accounts. Detailed report posted on website.
Report from facilities manager. Discussion of Community Standardization Project on west side of lake. Detailed report posted on website. Read more
Unapproved Minutes for August 27th, 2014
Lake Poinsett Sanitary District special meeting taking place at Lakes Plaza, on Lake Poinsett, August 27th, 2014. Attendees: Larry Furney, Dale Larson, Bob Anderson via teleconference, Scott Pantzke, board members. Bradylee McGeough, Bob Westall, employees. Two residents.
Larry Furney called meeting to order at 6pm and welcomed all residents.
Motion to approve amended agenda by Dale Larson. Seconded by Scott Pantzke. Motion carried.
Presentation of proposed 2015 budget by business manager. Line item discussion of budget items including tax levy. Modifications made to budget.
Motion by Dale Larson to request tax levy be set at $40,000. Seconded by Scott Pantzke. Motion carried.
Motion by Dale Larson to approve 2015 budget. Seconded by Bob Anderson. Motion carried.
Motion by Scott Pantzke to approve $500 line of credit request with Estelline Coop to be used by authorized employees to purchase fuel for tractor and generator. Seconded by Dale Larson. Motion carried.
Discussion of Community Standardization Project on west side of Lake Poinsett.
Board entered executive session at 7:40 pm regarding customer accounts and receivables. Board exited executive session at 8:07 pm.
Motion to adjourn by Scott Pantzke. Seconded by Dale Larson. Motion carried.
Unapproved Minutes for August 9, 2014
Lake Poinsett Sanitary District general, monthly board meeting taking place at Siouxland Restaurant, on Lake Poinsett, August 9, 2014. Attendees: Larry Furney, Dale Larson, Bob Anderson, Scott Pantzke, board members. Bradylee McGeough, Bob Westall, Dan Molengraff, employees. Three residents.
Larry Furney called meeting to order at 8am and welcomed all residents.
Motion to approve minutes by Scott Pantzke; seconded by Dale Larson. Motion carried.
Motion to approve agenda by Dale Larson; seconded Scott Pantzke. Motion carried.
Business report delivered by Bradylee McGeough. Discussion of business report by board.
Facilities report delivered by Bob Westall. Discussion of facilities report by board.
Motion by Dale Larson to appoint Scott Pantzke as treasurer; seconded by Larry Furney. Motion carried.
Motion by Dale Larson to approve financial report comprising expense report and statement of accounts; seconded by Scott Pantzke. Motion carried. Read more
No it was not Photoshoped
UNAPPROVED MINUTES: The Hamlin County Board of County Commissioners met on Sept 2 with the following members present: Rudebusch, Roe,Saathoff, Tuohino and Noem. No one absent.
The Chairman led the Board in the Pledge of Alleigance.
AGENDA: Motion by Saathoff seconded by Tuohino to approve the agenda as posted. All members voting Aye. Motion Carried.
MINUTES: Motion by Roe seconded by Saathoff to approve the minutes of August 19,2014 All members voting Aye. Motion Carried.
HIGHWAY DEPT: Bryan Pedersen Highway Supt met with the Board. He gave the Board a map of the bridges in the county that are under the 20 foot length and not inspected. He stated the dept had put the transmission in the scraper and it was covered under the warranty. The department had finished chip sealing five miles north of Thomas.
BUDGET HEARING: The budget hearing was held as advertised with no one appearing.
TRAVEL REQUEST: Robert Feldhus Weed Supervisor requested to attend the state weed tour and meeting in Chamberlain on Sept 9-10 and he will share a ride with Codington County and Dixie Opdahl Auditor requested to attend the annual state meeting in Pierre Sept 15-17 The Board approved both.
FUEL QUOTES: Sept 2 in Hayti Diesel Hamlin Co Farmers Coop 3.16 Farmers Union 3.18 Sept 2 in Hayti Gas Hamlin Co Farmers Coop 2.84 Farmers Union 2.90 All quotes do not include taxes. Read more