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Native grass planting in a structural element (Recyclex) to make the plants act as a single holding structure has been recommended by the Water Project Board. To get an idea of what this technique looks like the following video is an example.
Dakota Water Watch
Hamlin County Nuisance Ordinance – Second Reading 12-27
Washboard Roads
Hamlin County Commission Meeting Minutes
May 7,2013
UNAPPROVED MINUTES: the Hamlin County Board of Commissioners met on May 7 with the following members present: Rudebusch, Roe,Saathoff, Tuohino and Noem. No one absent.
The Board started with the Pledge of Allegiance.
AGENDA: Motion by Saathoff seconded by Noem to approve the agenda as posted. All members voting Aye. Motion Carried.
MINUTES: Motion by Tuohino seconded by Roe to approve the minutes of April 16 and April 18 All members voting Aye. Motion Carried.
HIGHWAY DEPT: Bryan Pedersen Highway Supt met with the Board. He discussed a bridge south of Castlewood which is on the State program to be done in a few years. You can do just the deck and leave the current underneath, however if later the pilings underneath give way then you would have to put an entire new bridge and new deck. The difference now would be 120,000 to replace the entire bridge and could cost more in a few years. The Board discussed the water crossing which is behind a closed gate on the road leading to the Poinsett Hutterian Colony . This will be discussed with the Dempster Township Board. Bryan asked permission to stockpile about $25,000 of culverts so they are available for his dept and townships when needed instead of going to Huron every time. The Board approved such. The motorgrader is here and has 77 hours on it. The old motorgrader will be sold on June 17 for sealed bids. Weight limits came off on May 9 He asked if Joshua Singrey could be hired for the summer part time help . Bryan will check on the cost of having Clark Engineering check weekly how the road project on 446 Ave is going and let the Board know cost and if they want such. The Department has started patching with hot mix. The Board asked about getting F.J. McLaughlin Co to meet with the Board concerning road overlays or blade patching costs.
Hamlin County Commissioners Minutes
April 16,2013
UNAPPROVED MINUTES: the Hamlin County Board of Commissioners met on April 16 with the following members present: Rudebusch, Roe, Saathoff, Tuohino and Noem. No one absent.
The Board started with the Pledge of Allegiance.
AGENDA: Motion by Saathoff seconded by Tuohino to approve the agenda as posted. All members voting Aye. Motion Carried.
MINUTES: Motion by Saathoff seconded by Noem to approve the minutes of April 2 All members voting Aye. Motion Carried.
OATH: the Board signed their Oath of Equalization and then met as an Equalization Board.
# 1 Lee Ann Dufek met with the Board concerning the valuation on Lots 4 and 5 Block 28 in Castlewood City The Value on house was 205,208,lot 8630 and shed 4322 the city board had put the valuation on house at 153,243 lot 8630 shed 3127 The Assessor was appealing the valuation back up. The Assessor was recommending a value on house of 169,817 lot 8630 and shed 3466 Motion by Tuohino seconded by Noem to accept the recommendation of the Assessor which LeeAnn also had agreed to. All members voting Aye. Motion Carried.
#2 LaRoy Wiersma met with the Board concerning the valuation on the S 260’ of N 272’ of OL M in OL’s in NE Quarter 35-115-52 in Castlewood City He requested a total value of 240,000 He stated basement is not finished, no sheetrock in basement and he compared this to other houses. He stated in 2009 the house was valued at 165,480 and lot 2161 The Assessor stated she doesn’t adjust value for five years and basement only has a value of 800 on it and shed value is questionable. Value was house and garage 235,899 lot 16,181 shed 23,737 City Board had put value on house 203,675 lot 16,181 shed 20,144 The Assessor is appealing this back to the original valuation. Motion by Noem seconded by Roe to put the value of house at 225,899, lot 16,181 shed 23,737 All members voting Aye. Motion Carried.
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Hamlin County Commission Minutes
April 2,2013
UNAPPROVED MINUTES: The Hamlin County Commissioners met on April 2 with the following members present: Rudebusch, Roe, Saathoff, Tuohino and Noem. No one absent.
The Board started with the Pledge of Allegiance.
AGENDA: Motion by Saathoff seconded by Noem to approve the agenda as posted. All members voting Aye. Motion Carried.
MINUTES: Motion by Saathoff seconded by Tuohino to approve the minutes of March 13 and March 19 All members voting aye. Motion Carried.
HIGHWAY DEPT: Bryan Pedersen Hwy Supt met with the Board. He said he had been in contact several times with the Emergency & Disaster office in Pierre concerning the bids on the Opdahl Slough project and whether they will change their amount of reimbursement. He recommended that Gerret Verhoek be hired for the Highway Dept to replace an employee who quit. He also recommended that Ryan Crosby be given his .50 an hour raise as he has been here one year. The Board approved both. Costs of mat overlays , chip sealing and grinding of road surfaces were discussed and the longevity of each.
SALARY: The Board approved the hiring of Gerret Verhoek for a full time position in the Highway Dept at the rate of 14.38 per hour and that Ryan Crosby’s new rate per hour is 15.38 after being employed one year.
SHERIFF: Tayt Alexander Deputy Sheriff and Chad Schlotterbeck Sheriff met with the Board. Tayt and Heidi had attended a training on grants for Highway Safety and what is required. They requested if they could apply for a Highway Safety grant for two cameras and two radars with the Federal Share 6591.50 and the County share 5485.50 . They would apply and know in May if they receive the grant and then cannot purchase such until after Oct which would then come out of next years budget. The Board told them to apply for such. They would also like to apply for another grant which is for courthouse security and apply for 7 office phone panic buttons and a computer for camera system with software set up for courthouse security. Total cost is 2684.19 and if receive such grant the county would pay half of this and grant the other half. The Board told them to apply for such. Chad stated the cage is all installed in the new vehicle and looks very good. The new counter in their office is almost done. He presented a quarterly report of numbers: Traffic Violations 246, Crimes 28, Accidents 63, other calls not crimes 189 and serving papers 84. He also presented to the Board a school resource officer agreement he had made up. He also presented letters he will be sending out to Bryant City, Hazel Town, Lake Norden City and Castlewood City raising the hourly rate of $22.00 to $23.50 starting Jan. 2014 for contract law. He also discussed the office for the secretary as the state has warned that the state computer screen can not be seen by people. There is no way to move that in that office.
DIRECTOR OF EQUALIZATION: Renee Buck Director of Equalization met with the Board. She stated that on April 1 Melissa Roe Deputy had attended the GIS training in Watertown and on March 28 Melissa had attended the district meeting in Webster. She requested if she and Melissa could attend the SDAAO Annual Conference in Pierre May 28-May 31 She also requested to attend a meeting in Deadwood on April 5 which includes eleven states planning for the conference. The Board approved all. She stated she had checked into computer linking to the Treasurers Office but the cost was too much. The County Board of Equalization will be held on April 16 for all day.
STATES ATTORNEY: Gary Schumacher, States Attorney met with the Board to answer legal questions.
EXECUTIVE SESSION: Motion by Tuohino seconded by Roe to go into executive session at 11:30 for personnel. Present also was the States Attorney. The Chairman declared them out at 12:00
LAND QUESTION: Lyle Poppen, Attorney Jay Liebel and Larry Bakke met with the Board and the States Attorney concerning the land Mr. Poppen owns that does not have an access to get into it. This has been since 2008 Litigation is still pending with a trial set for June 13 No action was taken by the Board.
WEED: Robert Feldhus Weed Supervisor requested permission to attend the State Weed conference in Pierre April 11 The Board approved such.
JANITOR: Barb Schaefer Janitor met with the Board concerning some plumbing in the Assessors Office ,some wiring, copper tubing back of the courthouse for the air conditioner which needed to have something covering it and mower quotes that should be coming in. The Board gave some suggestions and asked for quotes to be brought back.
EQUIPMENT SURPLUS: Motion by Noem seconded by Roe to declare the following surplus and to be destroyed as no longer useable: 2003 Gateway 4100 PC #32024024, HP Monitor(which is burned out) #CNP651Y1ZW located in the Emergency & Disaster Office and a 1998 Bell Howell Reader Printer Serial #36026276 located in the Register of Deeds office which no longer works and parts can not be obtained. All members voting Aye. Motion Carried.
ABATEMENT: Motion by Tuohino seconded by Saathoff to approve the following abatement for Joshua Spilde in Norden Township on Mykelmyre Sub Northerly 120’ of Lot 13 because buildings had been removed and the Assessor had not taken them off. Total taxes 1765.82 abated 380.66 All members voting Aye. Motion Carried.
REGISTER OF DEEDS: The Board approved the hiring of Amber Raasch as Register of Deeds effective April 8 at the salary of 2800.00 per month.
Plat: Motion by Saathoff seconded by Noem to approve the plat of Apostolic Lutheran Church Addition located in the South Half of the Northwest Quarter of Section 8, T 113N, Range 53 West All members voting Aye. Motion Carried.
FUEL QUOTES: March 20 #1 Diesel in Lake Norden Farmers Union 3.49 Hamlin Co Farmers Coop 3.48 March 27 1000 gallons #1 rest #2 Diesel in Hayti Hamlin Co Farmers Coop 3.42 Farmers Union no bid.All quotes do not include taxes.
CLAIMS PAID: COMMISSIONERS: Dakotan publishing 223.23 Hamlin Co Publishing 449.64 Leland Roe mileage 29.60 Douglas Noem mileage 66.60 Randall Rudebusch mileage 37.74 Larry Saathoff mileage 37.00 Reid Tuohino mileage 27.75 Total Gross salaries for complete dept 3750.00 benefits 751.71 Total Commissioners expense 5373.27
COURT: Yanira Novoa Interpretor & mileage 129.15
AUDITOR: ITC phone 41.48 PMB phone 6.32 Office Max supplies 139.98 Total gross salaries for complete dept 3160.67 benefits 241.79 Total Auditors expense 3590.24
TREASURER: ITC phone 88.72 Total gross salaries for complete dept 6664.76 benefits 1350.54 Total Treasurer expense 8104.02
POSTAGE & COPIES: Office Peeps two copy machines maint cont 89.00 Hasler postage 2000.00
COLLECTION AGENCY: Noll Collection fee 55.68
STATES ATTORNEY: Wilkinson & Wilkinson Law Firm Secretary 600.00 Total gross salaries for complete dept 2928.67 benefits 399.77 Total States Attorney expense 3928.44
COURT APPOINTED ATTORNEY:Bratland Law Office 738.60
COURTHOUSE MAINT: AT& T Mobility cell phone 25.68 Brians Glass supp 364.64 Craig Bass Sanitary quarterly garbage serv 180.00 Culligan water 67.25 Global supp 92.05 Hayti Town water & sewer 43.50 Menards supp 372.27 Northwestern Energy heat 983.55 Ottertail Power Elect 698.27 P-3 Electric repairs 1340.95 Star Laundry floor mats 81.06 Total Gross salaries for complete dept 2262.67 benefits 598.67 Total Courthouse Maint expense 7110.56
ASSESSOR: AT & T cell phone 33.52 ITC phone 114.24 Office Peeps supp 14.22 P-3 Electric repairs 286.55 Total gross salaries for complete dept 5914.56 benefits 1045.25 Total Assessors expense 7408.34
REGISTER OF DEEDS: ITC phone 45.03 Microfilm Imaging rental 471.00 supp 202.79 PMB fax 2.89 Total gross salaries for complete dept 1662.57 benefits 226.94 Total Register of Deeds expense 2611.22
VETERANS SERVICE: ITC phone 46.68 Total gross salaries for complete dept 937.50 benefits 68.62 Total Veterans Service expense 1052.80
ANIMAL BOUNTY:Cleveland Township gopher bounty 130.00
SHERIFF: Pro Cellular supp 229.90 Advantage RVS detailing new vehicle 162.50 AP Auto Pros repairs new vehicle 1500.38 AT&T Mobility cell phones 167.86 Black Hills Ammunition supp 189.50 Farmers Union gas 467.35 ITC phone 209.79 KDM Equipment repairs 86.50 Menards supp 78.95 Minnehaha Co Sheriff serve papers 2.58 Office Peeps supp 74.40 SD DOT gas 429.36 Streichers supp 22.97 Tristan Molitor supp 51.15 Heidi Trautner travel 14.00 Jeremy Steffensen travel 12.00 Tristan Molitor travel 12.00 Total gross salaries for complete dept 13,593.34 benefits 2096.08 Total Sheriffs expense 19,400.61
JAIL: Codington County jail 1955.00 Prairie Lakes blood test 166.00
CORONER: FEES 400.00 mileage 30.60
WELFARE OFFICE: ITC phone 39.78
LIEAP:Interlakes Community Action part of LIEAP worker salary 237.56 ITC phone 42.23
NURSE: Global cart 119.90 Donna Eide travel 9.00 Total gross salaries for complete dept 1149.67 benefits 156.29 Total Nurses expense 1434.86
MENTALLY ILL: Lincoln County mental hearing 18.00
EXTENSION: Hayti Post Office supp 12.95 ITC phone 98.22 Jagers Grocery supp 3.15 Office Peeps supp 55.64 PMB fax .17 Total gross salaries for dept 2279.67 benefits 311.19 Total Extension expense 2760.99
SOIL CONSERVATION: Hamlin Co Soil Conservation quarterly payment 1875.00
WEED: AT & T Mobility wireless internet 52.95 Dakotan publishing 47.47 Roger Greenfield Per diem & mileage 52.58 ITC phone 55.56 Jagers Grocery supp 15.08 James Anderson Per diem & mileage 45.18 Jerry Runia Per Diem & mileage 53.32 Gene Sauder Per diem & mileage 52.58 SD Federal Property supp 21.50 Assoc of SD Co Weed dues 150.00 Total gross salaries for complete dept 2877.67 benefits 380.78 Total Weed expense 3644.67
ZONING: Dakotan publishing 9.67 Donald Kindt Per Diem & mileage 52.84 Hamlin Co Publishing 18.48 Kenneth Struckman Per Diem & mileage 59.62 Donald Prouty Per Diem & mileage 58.51 Richard Wiarda Per Diem & mileage 56.66 Scott Popham Per Diem & mileage 55.92 Office Max supp 24.77 Office Max Equipment 169.99 Total gross salaries for complete dept 1700.00 benefits 309.93 Total Zoning expense 2275.39
ROAD: AT & T Mobility cell phone 79.21 Boyer Ford Trucks parts 35.90 Bryan Pedersen travel 12.00 Bryant City Util 76.32 Butler repairs 1773.02 Cathy Popham reimburse insurance 1000.00 Craig Bass Sanitary quarterly garbage serv 180.00 Estelline City Util 40.67 Farmers Union fuel 1792.91 Hamlin Co Farmers Coop supp 72.50 fuel 19,833.70 LP 789.75 Hamlin Bldg Center supp 48.10 Hayti Town water & sewer 35.50 ITC phone 128.07 J&L Welding repairs 361.32 parts 360.87 Jagers Grocery supp 8.98 Menards supp 130.98 Northwestern Energy Util 79.02 Ottertail Power Util 56.05 RK Auto supp 359.06 Rons Saw Sales supp 24.99 Steve Palo reimburse insurance 1000.00 Sturdevants parts 177.24 True North Steel culverts 4983.00 Vander Haags Inc parts 2745.00 W.W. Tire repairs 934.90 tires 9417.68 Rodney Anderson travel 9.00 Jeff Shepherd travel 9.00 Ron Saathoff travel 9.00 Alan Gallisath travel 9.00 Stanley Singrey 9.00 Ryan Crosby travel 9.00 David Anderson travel 9.00 Lee Solsaa travel 9.00 Eric Solsaa travel 9.00 Robert Krull travel 9.00 Steven Palo travel 9.00 Bryan Pedersen travel 9.00 total gross salaries for complete dept 34,724.35 benefits 7157.3 Total Road expense 88,526.62
911: ITC trunking charge 374.33 Sioux Falls Two Way supp 485.89 Watertown City 911 fees 4313.29 Century Link trunking charge 334.89 Total 911 expense 5508.40
AG BLDG: Hayti Town water & sewer 35.50 ITC phone 32.17 Jagers Grocery supp 35.49 Menards supp 60.95 Northwestern Energy Heat 215.81 Ottertail Power Elect 49.35 Total Ag Bld expense 429.27
EMERGENCY & DISASTER: Hamlin Co Farmers Coop repairs 36.50 gas 35.00 ITC phone 144.37 Northern Lights repairs 295.20 Total gross salaries for complete dept 3073.67 benefits 616.52 Total Emergency & Disaster expense 4201.26
DOMESTIC ABUSE:Quarterly Fees from marriage licenses & divorce fees Watertown Resource Center 306.00 Hamlin Co. Treasurer admin fee 34.00
WIC: Total gross salaries for complete dept 790.00 benefits 106.55
BOOKMOBILE : Total gross salaries for complete dept 3766.23 benefits 393.98
CITIES ROAD DISTRIBUTION: Castlewood City 388.65 Hazel Town 68.16 Bryant City 223.54 Lake Norden City 215.95 Hayti Town 293.80 Estelline City 428.85 Total 1618.95
MOTOR VEHICLE DISTRIBUTION To CITIES: Castlewood 2725.90 Hazel 610.63 Bryant 1778.87 Lake Norden 1681.01 Estelline 2362.99 Hayti 1034.69 Total 10,194.09
PRO RATE DISTRIBUTION TO CITIES: Castlewood 680.02 Hazel 152.33 Bryant 443.77 Lake Norden 419.36 Estelline 589.49 Hayti 258.13 Total 2543.l0
MOTOR VEHICLE DISTRIBUTION TO TOWNSHIPS: Castlewood 1715.59 Oxford 2769.02 Brantford 4033.15 Garfield 2437.95 Norden 3732.17 Estelline 2738.93 Hamlin 1986.48 Dempster 2347.65 Florence 1896.18 Hayti 2528.24 Cleveland 2076.77 Opdahl 2949.61 Dixon 2889.42 Total 34,101.16
PRO RATE TO TOWNSHIPS: Castlewood 362.50 Oxford 585.09 Brantford 852.19 Garfield 515.13 Norden 788.59 Estelline 578.72 Hamlin 419.73 Dempster 496.05 Florence 400.66 Hayti 534.21 Cleveland 438.81 Opdahl 623.24 Dixon 610.52 Total 7205.44
ADJOURN: Meeting adjourned at 1:30 pm until April 16 at 9:30 am in the Commissioners Room County Courthouse at Hayti.
CHAIRMAN: _______________
Randall Rudebusch, Chairman of the Board
ATTEST: _________________
Dixie Opdahl Hamlin County Auditor
It is the policy of Hamlin County SD not to discriminate on the basis of color,national origin,sex, religion,age or disability in employment or the provision of service.
Published at the cost of
Changes to the National Flood Insurance Program – Notice
The following link is the complete text for the changes to the Flood Insurance Program. This PDF can be printed or read on line. It includes premium changes as well as many other eligibility requirements.
National Flood Insurance Changes
Hamlin County Commission Minutes
March 19,2013
UNAPPROVED MINUTES: The Hamlin County Board of Commissioners met on March 19 with the following members present: Rudebusch, Roe, Saathoff and Tuohino. Absent Noem
The Board said the Pledge of Allegiance.
AGENDA: Motion by Saathoff seconded by Tuohino to approve the agenda as posted. All members voting Aye. Motion Carried.
MINUTES: Motion by Saathoff seconded by Roe to approve the minutes of March 5. All members voting Aye. Motion Carried.
BIDS ON GRADE RAISE: Project 446th Grade Raise: J&J Earthworks Inc. Total 628,089.20 Webster Scale Inc 628,689.30 Clausen Construction Inc 632,305.37 Bowes Construction Inc 636,402.50 Bates Construction Inc. 779,548.19 Zacharias Construction Inc. 799,444.95 Clark Engineering reviewed all bids and requirements and stated that the low bid of J&J Earthworks Inc. met all requirements. The bids will now be sent to the SD Office of Emergency & Disaster to review to see if they will allow more FEMA money towards such project. These bids will again be reviewed at the next meeting.
EXECUTIVE SESSION: Motion by Roe seconded by Tuohino to go into executive session at 10:55 to discuss personnel. All members voting Aye. The Chairman declared them out at 11:10
WEED DEPT: Robert Feldhus Weed Supervisor met with the Board. The Board reviewed the weed chemical bid received from Crop Production Services , the State bids and VanDiest bid to Codington County. Tordon 22K CPS 45.70 State 42.66 Van Diest 46.64 Motion by Saathoff seconded by Tuohino to accept the bid of Crop Production and the State bids which ever would be lower for a certain chemical.All members voting Aye. Motion Carried. Complete listing of all chemicals is available for inspection at the Auditors Office. Robert presented a quote from C&R Supply for an EPRO XL with GPS which is for the International truck because can no longer get parts for the old monitor and this would include a new monitor and pumps total cost with labor 12,721.00 and this is in the Weed Budget. Motion by Tuohino seconded by Roe to authorize him to purchase such. All members voting Aye. Motion carried. He stated the annual weed meeting was held together with the annual crop improvement and about 25 attended such meeting.
GOOD FRIDAY: The Board authorized the Courthouse be closed the afternoon of March 29 in observance of Good Friday.
ZONING BOARD: Joe Lakness whose term is up on the Zoning Board submitted his resignation from the Board due to not having the time to attend such. The Board appointed Neal Opdahl to a three year term on the zoning board.
PLATS: Motion by Roe seconded by Saathoff to approve the following plats of Carey Second Addition in the South Half of Section 9-113-52 and Plat of Lot 23 and Lot 37 of Block 2 in Sunset Park Estates Addition in Government Lot 2 and Government Lot 3 in Section 26-113-52
FUEL QUOTES: Feb. 20 #1 Diesel in Hazel Hamlin Co Farmers Coop 3.69 Farmers Union 3.68 Feb. 22 #1 Diesel in Lake Norden Farmers Union 3.63 Hamlin Co Farmers Coop 3.58 Feb. 25 #1 Diesel in Bryant Farmers Union 3.62 Hamlin Co Farmers Coop 3.62 Feb. 25 #1 Diesel in Hayti Farmers Union 3.62 Hamlin Co Farmers Coop 3.58 March 7 #1 Diesel in Hazel Farmers Union 3.50 Hamlin Co Farmers Coop 3.49 March 11 #1 Diesel in Hayti Hamlin Co Farmers Coop 3.52 Farmers Union 3.54 March 18 #1 Diesel in Bryant & Hazel Hamlin Co Farmers Coop 3.51 Farmers Union 3.52 All quotes do not include taxes.
911 Salary: The monthly salary of 291.67 for David Schaefer for the 911 Director position which had been taken out of 911 fund will now have to be taken out of the Emergency & Disaster fund due to state regulations no longer allowing the salary to come out of the 911 Fund.
ACCUMULATE CASH: Motion by Saathoff seconded by Tuohino to accumulate 110,000.00 in the General Fund for bridge structures. All members voting Aye. Motion Carried.
BRIDGE INSPECTIONS: Clark Engineering presented a slide presentation of their inspection of the 41 bridges in Hamlin County. They submitted a list of the bridges based on priority of need. They felt Hamlin County has done a very good job of programming bridges with the State STIP program. This program pays 80% and the county 20% of bridge replacement. If more than one bridge a year would be done then the entire cost is the county’s.
CLAIMS PAID: Verizon Emergency & Disaster cell phone 112.95 Lightyear phones Treasurer 32.02 Weed 14.87 Welfare .27 Extension 13.52 LIEAP 8.35 Register of Deeds 4.55 Assessor 3.28 SDACO Register of Deeds recording fees to the State 216.00 SDACC yearly payment to Catastrophic County Poor Fund 1407.00
STATE REMITTANCES: money to the State Motor Vehicle License 111,769.99 Blood Tests 70.00 Redfield Dev. Center 120.00 Drivers License 970.00 Birth fees 220.00 Death fees 120.00 Total to state 113,269.99
Lyle Poppen met with the Board concerning his land being land locked without a way to get to it to farm such.
The Auditor reported the cash on hand in the Treasurers office as of March 1 Checking Account 1,321,802.25 Money Markets 1,620,325.21 CD’s 584,542.82 Cash on Hand 2,654.13 checks on Hand 25,726.34 Total 3,555,050.75 Of this the following belongs to Schools 115,742.77 Townships 16,896.41 Cities & Towns 23,444.94 County 2,931,339.07 State and Trust Funds 467,627.56 Total 3,555,50.75.
TRANSFER CASH: Transfer of cash from General of 26,000 to Emergency & Disaster cash as allowed by the budget.
GENERAL FUND ANALYSIS: the total unreserved, undesignated fund balance of the general fund may not exceed forty percent of the total amount of all general fund appropriation contained in the budget for this fiscal year. The total unreserved undesignated fund balance of the general fund as of March 31,2013 is 921,731 or 40%
ADJOURN: The meeting adjourned at 12:30 until April 2,2013 at 9:30 am in the Commissioners Room County Courthouse at Hayti.
CHAIRMAN: ________________
Randall Rudebusch, Chairman of the Board
ATTEST: __________________
Dixie Opdahl Hamlin County Auditor
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Hamlin County Commission Minutes
March 5,2013
UNAPPROVED MINUTES: The Hamlin County Board of Commissioners met on March 5 with the following members present: Rudebusch, Roe, Saathoff, Tuohino and Noem. No one absent.
The Board started with the Pledge of Allegiance .
AGENDA: Motion by Saathoff seconded by Noem to approve the agenda as posted. All members voting Aye. Motion Carried.
MINUTES: Motion by Roe seconded by Saathoff to approve the minutes of Feb. 19 All members voting Aye. Motion Carried.
HIGHWAY DEPT: Bryan Pedersen Highway Supt met with the Board. Discussion was held on replacing bridges and culverts on the township system and the cost of them. The County had purchased signs for Dempster that were 42” x9” and had been erected. Commissioner Saathoff requested the signs be replaced with bigger signs. Bryan presented the bids that had been received yesterday for the yearly supplies.
CUTTING EDGES: 5/8”x8”x7’ curved cutting edge DMI 97.60 per edge, RDO 118.00 per edge Sioux City Foundry 99.00 per edge True North Steel 95.76 per edge. Prices for DMI & Sioux City Foundry are only good through March and need a 10,000 lb truckload. Motion by Tuohino seconded by Saathoff to accept the bid of True North Steel. All members voting Aye. Motion Carried. Complete listing of all sizes on file for inspection at the Auditors Office.
CONCRETE PRODUCTS: Cretex Concrete Products Inc. 12”CL5 13.19 per ft end section 265.34 each Motion by Saathoff seconded by Noem to accept the bid from Cretex Concrete Products. All members voting Aye. Motion Carried. Complete listing of all sizes available for inspection at Auditors Office.
HOT MIX: Class E Type 1 Asphalt Paving 73.50 per ton Bowes Construction 52.50 per ton Class E type 1 Recycle Asphalt Paving 66.75 per ton Bowes construction 50.50 per ton Cold Mix Asphalt Paving 114.00 per ton Bowes no bid on such. Motion by Saathoff seconded by Roe to accept the bid of Bowes Construction. All members voting Aye. Motion Carried. Complete listing of all classes available for inspection at Auditors Office.
HOT MIX: Motion by Noem seconded by Tuohino to purchase off the bid of McLaughlin & Schulz Inc. to Codington County for cold mix 112.00 per ton and hot mix 69.00 per ton depending on the work area and mileage involved. All members voting Aye. Motion Carried.
PEA ROCK: 3/8” x 8 (SD-lB) L.G. Everist at Brookings plant 4.65 at Summit plant 4.05 Michael Johnson Construction at Madison plant 5.75 Northern Con-Agg at Rauville plant 4.65 Motion by Roe seconded by Saathoff to accept the bid of L.G. Everist. All members voting Aye. Motion Carried.
ROAD OIL: MC3000 Flint Hills 635.00 per ton Jebro 649.43 per ton. Motion by Saathoff seconded by Noem to accept the bid of Flint Hills. All members voting Aye. Motion Carried. Complete listing available at the Auditors Office.
BRIDGE LUMBER: True North Steel 3”x12”-20’& short part truck 1470.00 per M’BF full truck 1370.00 per M’BF 14’pine slabbed one side sign posts 25.00 each Motion by Saathoff seconded by Tuohino to accept the bid from True North Steel. All members voting Aye. Motion Carried. Complete listing available at the Auditors Office.
METAL CULVERTS: True North Steel 15”culvert 16GA 9.93 per ft Motion by Saathoff seconded by Noem to accept the bid of True North Steel. All members voting Aye. Motion Carried. Complete listing available for inspection at Auditors Office.
TIRES: Motorgrader Tire 14.00 x 24” Radial Tire GCR – Bridgestone 1195.71 W.W. Tire 1204.28 Pickup Tires 235/R85-16 Tire 10Ply Firestone 117.61 FS Transforce A/T W.W. 117.61 Motion by Roe seconded by Tuohino to accept both bids for tires depending on size needed. All members voting Aye. Motion Carried.Complete listing of all tires available for inspection at the Auditors Office.
WEED CHEMICAL: Crop Production Services Tordon 22K Herbicide 2.5 Gal Cont 45.70 per gallon 30 Gal Drum 45.70 per gallon Bid will be reviewed by the Weed Supervisor along with the State bids and he will recommend bids on March 19. Complete listing of all chemicals available for inspection at the Auditors Office.
FIRST DISTRICT: Todd Kays Executive Director of First District gave a report on the past years activities that they have assisted with in Hamlin County. They worked with all towns and cities on the redistricting after the federal census. They have helped obtain different grants for the towns and cities helping with water and sewer projects. They also have a board that helps businesses with the loan revolving funds.
HAGAN BENEFITS: Gary Drewes of Hagan Benefits went over the coverage the county presently carries with Hagan benefits for liability ,property ,equipment and vehicle insurance.
SHERIFFS DEPT: Chad Schlotterbeck Sheriff met with the Board. He stated the new vehicle is about ready for use . A new cage had to be purchased because of the side air bags in this vehicle. They did not receive the homeland security grant for the camera they purchased so the cost of 2800.00 will have to be paid by the county. He requested to put in a counter in his office since people are not to have access to their desks or computers for security reasons. He thought this would be about 200.00 The Board told him to proceed with such. He along with Commissioner Saathoff will be meeting with the Estelline City Council concerning the Sheriffs department furnishing one or two officers for the Estelline Rodeo event with Estelline City paying the cost of such. He requested if Tristin Molitor Deputy and Heidi Trautner Dept Secretary could attend a training on applying for highway safety grants in Aberdeen on March 28 The Board approved such.
EXECUTIVE SESSION: Motion by Tuohino seconded by Roe to go into executive session at 11:50 to discuss personnel and contracts. All members voting Aye. The Chairman declared them out at 12:00
ABATEMENT: Motion by Saathoff seconded by Tuohino to approve the abatement for Jerry Runia on the SW Quarter NW Quarter W One Half SW Quarter in 16-113-52 abate 27.57 for Lake Poinsett Sanitary District tax and 65.52 for Lake Poinsett Water Project tax as Assessor had put this on the property and should not have on an ag property. All members voting Aye. Motion Carried.
RANGELAND FIRE PROTECTION: Motion by Noem seconded by Saathoff to authorize the Chairman to sign the County Rangeland Fire Protection Agreement which facilitates the State providing assistance on rangeland fires within the county when requested by the County and to name David Schaefer as the one to request such assistance. All members voting Aye. Motion Carried.
TRAVEL REQUEST: The Board approved the Auditor, Treasurer, Register of Deeds, Commissioners, Highway Supt and Highway Bookkeeper to attend the quarterly meeting of the Sioux Valley Commissioners Assoc on March 18 in Castlewood.
CLAIMS PAID: COMMISSIONERS: Dakotan publishing 328.27 Hamlin County Registration 36.00 Hamlin Co Publishing 638.70 Leland Roe mileage 14.80 Douglas Noem mileage 22.20 Randall Rudebusch mileage 25.16 Larry Saathoff mileage 31.08 Reid Tuohino mileage 17.76 Jagers Grocery supp 27.93 Total gross salaries for complete dept 3750.00 benefits 751.67 Total Commissioners expense 5643.57
COURT: Yanira Novoa Interpretor and mileage 119.15
AUDITOR: Hamlin County Registration 9.00 ITC phone 39.84 Office Peeps supp 30.30 PMB year of internet 60.00 Total gross salaries for complete dept 3160.67 benefits 241.79 Total Auditors expense 3541.60
TREASURER: Hamlin County Registration 9.00 ITC phone 88.99 Office Peeps supp 183.82 Total gross salaries for complete dept 6642.14 benefits 1348.79 Total Treasurers expense 8272.74
POSTAGE COPIES: Office Peeps two copy machines maint contract 88.68
COLLECTION AGENCY: Noll Collection Service fee 45.62
STATES ATTORNEY: Wilkinson & Wilkinson secretary 600.00 Total Gross salaries for complete dept 2928.67 benefits 399.76 Total States Attorney expense 3928.43
COURT APPOINTED ATTORNEY:Bratland Law 1272.80
COURTHOUSE MAINT: AT&T cell phone 23.68 Brians Glass & Door door repairs 375.30 Culligan Water 54.75 Hayti Town water & sewer 47.50 Macs supp 34.75 Menards supp 178.67 Midwestern Mechanical air conditioner work 6293.20 Northwestern Energy heat 1292.65 Ottertail Power Elect 896.08 Shopko supp 19.38 Star Laundry mats 123.95 Total gross salaries for complete dept 2262.67 benefits 598.68 Total Courthouse Maint expense 12,201.26
ASSESSOR: AT & T cell phone 33.52 Connecting Point computer supp 98.00 ITC phone 113.80 Office Peeps supp 27.00 Total gross salaries for complete dept 6344.34 benefits 1078.12 Total Assessors expense 7694.78
REGISTER OF DEEDS: Hamlin County Registration 9.00 ITC phone 45.09 Microfilm Imaging rental 471.00 Office Peeps supp 13.91 PMB one year of internet 60.00 Total gross salaries for complete dept 4583.52 benefits 625.64 Total Register of Deeds expense 5808.16
VETERANS SERVICE: ITC phone 46.97 Robert Arneson travel 28.86 Total gross salaries for complete dept 937.50 benefits 68.63 Total Veterans Service expense 1081.96
SHERIFF: AT & T cell phones 167.86 Big Stone Co Sheriff serve papers 43.00 Dept of Public Safety Certification for three 30.00 Division of Motor Vehicle title 10.00 Ed Foehr Safety Products Equipment 273.83 Estelline Community Oil gas 1490.49 repairs 12.87 Farmers Union Gas 414.04 Grafix Shoppe Equipment 414.04 Hamlin Co. Farmers Coop gas 46.80 Heidi Trautner travel 14.00 ITC phone 213.89 Light & Siren Equipment 718.78 Northern Safety Technology Equipment 3094.72 Office Peeps supp 98.94 Pro Vision Video Systems Equipment 2820.08 S&S Auto repairs 107.58 Chad Schlotterbeck travel 14.00 SD DOT gas 430.42 Sioux Falls Two Way Supp 93.97 National Notary supp 5.50 Visa –Office Max supp 219.98 Visa – new printer 249.98 Total gross salaries for complete dept 13,743.34 benefits 2115.83 Total Sheriffs expense 26,851.69
JAIL: Codington County Jail 3920.00 Prairie Lakes blood tests 249.00
CORONER: Kelly Olsen mileage 8.88 Lake Area Veterinary supp 73.00 Terry Sorensen mileage 75.11 Total Coroners expense 156.99
POOR: Codington County prisoners medicine 222.53 Eggers Funeral Home funeral 1500.00 Geise Funeral Chapel funeral 1500.00 Total Poor expense 3222.53
NURSES: Total gross salaries for complete dept 1189.57 benefits 160.77
WELFARE OFFICE: ITC phone 39.84
LIEAP: Interlakes Community Action part of LIEAP worker salary 237.56 ITC phone 42.29
MENTALLY ILL: Yankton County prof service 103.75
EXTENSION: Aren Field travel 139.61 ITC phone 98.49 Office Peeps sup 16.12 Wal Mart supp 23.76 Total gross salaries for complete dept 2279.67 benefits 311.20 Total Extension expense 2868.79
WEED: Assoc of SD Co Weed Supp 23.00 AT& T wireless internet 52.95 the Crossroads Hotel lodging 299.96 Roger Greenfield Per Diem & mileage 52.58 H-D Electric Util 264.64 Hamlin Co Publishing 55.68 ITC phone 58.46 James Anderson Per Diem & mileage 98.46 Jerry Runia Per Diem & mileage 53.32 Palos Garage repairs 33.78 Visa Office Max supp 44.99 Total gross salaries for complete dept 2797.67 benefits 374.67 Total Weed expense 4120.80
ZONING: Dakotan publishing 16.99 Hamlin Co Publishing 33.00 Total gross salaries for complete dept 1450.00 benefits 290.79 Total Zoning expense 1790.78
GLACIAL LAKES: Glacial Lakes & Prairies yearly payment 575.00
ROAD: A-OX welding supp 150.75 AT & T cell phone 79.21 Bryant City Util 97.12 Butler repairs 1359.43 Clark Engineering Corp Prof serv 22,115.50 Estelline Community Oil fuel 5887.72 supp 37.75 LP 578.54 Estelline City Util 30.82 Farmers Union Fuel 1936.70 LP 910.00 supp 8.20 H-D Electric Util 1405.70 Hamlin Co Farmers Coop fuel 20,137.48 Supp 49.00 parts 39.17 LP 4067.82 Hamlin County Registration 18.00 Hamlin Bldg Center supp 35.45 Hayti Town water & sewer 35.50 ITC phone 128.27 Macs parts 36.34 Menards supp 36.00 Northwestern Energy Util 96.65 Ottertail Power Util 83.52 Overhead Door repairs 186.94 Palos Garage parts 4.00 RK Auto supp 258.41 Rogers Auto parts 50.00 Runnings supp 59.98 Runnings Pump 224.16 State Treasurer excise tax 13.86 Sturdevants supp 48.56 W.W. Tire repairs 1510.95 Wheelco parts 113.63 Visa Office Max supp 9.99 Total gross salaries for complete dept 39,243.44 benefits 7928.08 Total Road expense 109,012.65
911: H-D Electric electricity towers 82.22 Hamlin Co Coop gas 261.11 ITC monthly trunking charge 374.33 Sioux Falls Two Way repairs 250.00 Century Link monthly trunking charge 334.89 Total gross salaries for complete dept 291.67 benefits 58.53 Total 911 expense 1652.75
AG BUILDING: Hayti Town water & sewer 35.50 ITC phone 32.24 Northwestern Energy heat 203.84 Ottertail Power Elect. 57.30 Total Ag Bldg expense 328.88
EMERGENCY & DISASTER: Hamlin Co Farmers Coop gas 122.28 ITC phone 142.67 Total gross salaries for complete dept 2782.00 benefits 557.99 Total Emergency & Disaster expense 3604.94
WIC: Total gross salaries for complete dept 750.00 benefits 101.36
BOOKMOBILE: total gross salaries for complete dept 3969.81 benefits 412.27
EXECUTIVE SESSION: Motion by Roe seconded by Saathoff to go into Executive Session at 12:30 for personnel reasons. All members voting Aye. The Chairman declared them out at 1:00
ADJOURN: The meeting adjourned until March 13 at 2:30 pm in the Commissioners Room County Courthouse at Hayti.
CHAIRMAN: ________________
Randall Rudebusch Chairman of the Board
ATTEST: __________________
Dixie Opdahl Hamlin County Auditor
It is the policy of Hamlin County SD not to discriminate on the basis of color,national origin,sex, religion,age or disability in employment or the provision of service.
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