Hamlin County Board of Commissioners
Dec. 29,2011
UNAPPROVED MINUTES: The Hamlin County Board of Commissioners met on Dec. 29 with the following members present: Tuohino, Roe, Saathoff, Rudebusch and Jensen. No one absent.
AGENDA: Motion by Saathoff seconded by Jensen to approve the agenda as posted. All members voting Aye. Motion Carried.
MINUTES: Motion by Roe to approve the minutes of Dec. 8 with the following correction of adding (Motion by Rudebusch seconded by Roe to go into executive session at 11:25 am for personnel reasons. All members voting Aye Motion carried. Chairman declared them out at 11:40 am) seconded by Saathoff. All members voting Aye. Motion Carried.
HIGHWAY DEPT: Merl Hanson Highway Supt met with the Board. He discussed road work being done
and FEMA and ER reimbursements.
TREASURER: Roberta Jensen Hemish Treasurer and Doreen Singrey from Ultra presented a quote for a tax receipts package, license, two computers,two printers and necessary equipment to run the tax receipts program at a cost of $12,667.00 The Board will take this under consideration.
STATES ATTORNEY: Todd Wilkinson and Gary Schumacher of Wilkinson & Wilkinson Law Firm met with the Board to discuss the States Attorney position.
EXECUTIVE SESSION: Motion by Saathoff seconded by Rudebusch to go into executive session at 10:30 am for personnel reasons. All members voting Aye. Motion Carried. The Chairman declared them out at 10:40 am.
SHERIFFS DEPT: Chad Schotterbeck and Tayt Alexander deputies in the Sheriffs Dept met with the Board.
The presented a contract for software maintenance and upgrades through the Watertown Police Dept.
Cost for the year 2012 would be $7,058.00 of which $5,000.00 would be paid by a grant. Motion by Roe seconded by Jensen to approve the signing of the contract for Software Maintenance and Upgrades in conjunction with the Northeast SD Rural Information Exchange Model with the Watertown Police Dept. All members voting Aye. Motion Carried. They also requested consideration of their request for $50.00 per officer working a holiday. They stated they had only received one quote on placing a wall in one of the offices.
4-H ADVISOR: Aren Field 4-H Advisor met with the Board concerning the Memorandum of Understanding between SDSU Extension and Counties of SD The Board had some questions on this and will discuss again next meeting.
EXECUTIVE SESSION: Motion by Rudebusch seconded by Roe to go into executive session at 12:00 for personnel reasons. All members voting aye. Motion Carried. The Chairman declared them out at 12:10
STATES ATTORNEY: Motion by Saathoff seconded by Roe to pass the following Resolution hereby appointing Todd Wilkinson as Hamlin County States Attorney and Marcene Smith and Gary Schumacher deputy States Attorneys effective immediately until the next general election. All members voting Aye. Motion Carried.
TOWNSHIP MEETING: The Board set Feb. 21 at 1:30 pm at the 4-H Building for the annual meeting with the townships.
CASH TRANSFER: Motion by Jensen seconded by Rudebusch to transfer $651,014.00 cash from the General fund to the Road Fund as allowed by the budget. All members voting Aye. Motion Carried.
The total unassigned fund balance of the General Fund as of Dec. 31,2011 is 885,000.00 which is as required by law at 40% which may not exceed forty percent of the total amount of all general fund appropriations contained in the budget for the next fiscal year.
CONTINENCY TRANSFER: Motion by Rudebusch seconded by Roe to transfer 66,015.00 from the Continency Budget to the following: Court appointed attorney budget 3900.00 Courthouse Maint budget 4000.00 Veterans Service budget 160.00 Sheriffs Budget 10,500.00 Coroners budget 15.00 LIEAP budget 30.00 Weed Budget 3600.00 Ag Bldg budget 1300.00 WIC budget 290.00 Road Budget 42,220.00
All members voting Aye. Motion Carried.
PLAT:Motion by Roe seconded by Saathoff to approve the following plat of Vetter Addition located in the Northwest Quarter of Section 20-115-51W in Hamlin County All members voting aye. Motion Carried.
CODINGTON COUNTY JAIL CONTRACT: Motion by Jensen seconded by Saathoff to authorize the Chairman to sign the Agreement to House Adult prisoners at the Codington County Detention Center for 2012 at the cost of $65.00 per day per prisoner. All members voting Aye. Motion Carried.
AUTOMATIC SUPPLEMENTS: Motion by Rudebusch seconded by Roe to make the following automatic supplements to budgets: Road Budget 41,889.73 ER money received Road Budget 97,996.57 FEMA money received, Emergency & Disaster budget FEMA received 26,045.11 Emergency & Disaster Budget Quarterly Reimbursement from State 10,377.37 All members voting Aye. Motion Carried.
FUEL QUOTES: Dec. 14 #1 Diesel in Hazel Hamlin Co Farmers Coop 3.49 Farmers Union 3.45 Dec. 21 #1 Diesel in Hayti Hamlin Co Farmers Coop 3.39 Farmers Union 3.395 Dec. 29 #1 Diesel in Lake Norden Farmers Union 3.42 Hamlin Co Farmers coop 3.39 All quotes do not include taxes.
The Auditor reported the cash on hand in the Treasurers office as of Dec. 1,2011 Checking Account 1,662,800.69 Money Market 1,611,069.80 CD’s 584,542.82 Cash on Hand 2,761.27 Checks on Hand 47,126.15 Total 3,908,300.73 of this the following belongs to Schools 662,956.83 Townships 58,176.78 Cities & Towns 102,386.53 County 2,701,346.97 State & Trust Funds 383,433.62 Total 3,908,300.73
CLAIMS PAID: COMMISSIONERS:Dakotan publishing 395.70 Hamlin Co Publishing 763.32 Daniel Jensen mileage 25.16 Leland Roe mileage 14.80 Randall Rudebusch Total gross salaries for complete dept 3750.00 benefits 722.13 Total Commissioners expense 5734.75
COURT:Yanira Novoca interpretor& mileage 128.65
AUDITOR:Office Peeps supp 26.98 West Payment law book 85.50 Ultra computer updates 1500.00 Total gross salaries for complete dept 3061.63 benefits 234.22 Total Auditors expense 4908.33
TREASURER: Lar Jos supp 312.83 Office Peeps supp 257.84 Office Peeps Cash Register 479.75 West Payment law book 57.00 Total Gross salaries for complete dept 6361.39 benefits 1022.84 Total Treasurers expense 8491.65
COLLECTION AGENCY: Noll Collection fee 66.00
STATES ATTORNEY: Glover & Helsper Secretary 600.00 Jeromy Pankratz phone 40.00 total gross salaries for complete dept 2844.67 benefits 388.30 Total States Attorney expense 3872.97
COURTHOUSE MAINT: Craig Bass Sanitary quarterly garbage ser 180.00 Culligan water 47.50 Girton Adams Co furnace repairs 723.47 Hamlin Co Highway Snow Removal 819.71 Hayti Town water 39.00 Northwestern Energy heat 1039.05 Ottertail Power Elect 714.70 Redlinger Brothers drain repairs 10,500.00 Star Laundry floor mats 48.12 Total Gross salaries for complete dept 2201.42 benefits 292.54 Total Courthouse Maint expense 16,605.51
ASSESSOR: AT & T phone 34.26 Connecting Point computer updates 1500.00 Hamlin Co Highway gas 172.15 McLeods Printing supp 411.88 Office Peeps supp 773.07 Office Peeps Equipment 120.19 P-3 Electric repairs 285.08 Wal Mart supp 35.82 Wal Mart Camera 193.88 Melissa Roe travel 18.00 Total gross salaries for complete dept 5028.97 benefits 924.82 Total Assessors expense 9498.12
REGISTER OF DEEDS: McLeods Printing supp 693.00 Microfilm Imaging rental 214.20 Total gross salaries for complete dept 4380.71 benefits 597.97 Total Register of Deeds expense 5885.88
SHERIFF: AT & T phone 176.99 Hamlin Co Highway gas 47.73 SD Dept of Transportation gas 145.39 total gross salaries for complete dept 13,349.68 benefits 2321.74 Total Sheriffs expense 16,041.53
JAIL: Prairie Lakes blood test 79.00
VETERANS SERVICE: Total gross salaries for complete dept 937.50 benefits 68.63
CORONERS:Kelly Olsen mileage 7.40 total gross salaries 200.00 benefits 15.30
COUNTY LIBRARY: Gail Heismeyer mileage 22.20 Wal Mart Books 475.15
NURSE:total gross salaries for complete dept 519.67 benefits 70.19
EXTENSION: Office Peeps supp 68.72 Office Peeps shredder 145.57 SD State 4-H Office supp 60.00 total gross salaries for complete dept 2154.67 benefits 294.11 Total Extension expense 2723.07
SOIL CONSERRVATION: Hamlin County Soil Conservation quarterly payment 1875.00
WEED: AT & T phone 54.23 Hamlin Co Highway Dept gas 21.96 Total gross salaries for complete dept 1493.67 benefits 600.64 Total Weed expense 3170.50
ZONING: Dakotan Publishing 9.67 Donald Kindt Per Diem & mileage 61.84 Hamlin Co Publishing 18.48 Joe Lakness Per Diem & mileage 57.40 Kenneth Struckman Per Diem & mileage 59.62 Donald Prouty Per Diem & mileage 58.51 Richard Wiarda Per Diem & mileage 56.66 Scott Popham Per Diem & mileage 55.92 Total gross salaries for complete dept 1750.00 benefits 220.89 Total zoning expense 2048.99
ROAD: AT &T phone 109.56 Butler repairs 1198.92 Craig Bass Sanitary quarterly garbage ser 180.00 Estelline Community Oil fuel 3573.25 LP 392.00 Farmers Union fuel 1749.15 LP 878.75 Hamlin Co Farmers Coop fuel 6311.79 LP 3223.63 Hamlin Co. Treasurer years postage 118.24 Hayti Town water 35.50 Interstate Batteries parts 205.90 Jean Tuohino gravel 96.48 Lyle Signs supp 31.00 Menards cold mix 37.12 Merl Hanson travel 44.00 North Central Rental backhoe loader rental 19,800.00 Northwestern Energy Util 22.96 Office Peeps supp 32.99 RK Auto parts 26.33 SD Dept of Trans professional 137.05 State Treasurer excise tax 819.40 Ultra Inc Computer updates 1347.00 Wal Mart supps 27.54 Wheelco parts 357.85 Brownlee Construction gravel crushing 40,597.20 Hamlin Co Treasurer copies 27.06 Wheel Tax 10% to townships& cities: Brantford Twp 842.11 Bryant City 79.55 Castlewood City 124.18 Castlewood Twp 358.21 Cleveland Twp 433.62 Dempster Twp 490.18 Dixon Twp 603.30 Estelline City 107.68 Estelline Twp 571.88 Florence Twp 395.92 Garfield Twp 509.03 Hamlin Twp 414.77 Hayti Twp 527.89 Hayti Town 47.18 Hazel Town 27.78 Lake Norden City 76.58 Norden Twp 779.26 Opdahl Twp 615.87 Oxford Twp 578.16 Total Wheel tax paid out 7583.15 Total Gross salaries for complete dept 33,163.98 benefits 7496.16 Total Road expense 129,623.96
9ll: Hamlin Co Highway Dept gas 87.50 Centrury Link monthly payment 347.19 Total gross salaries for complete dept 291.67 benefits 39.83 Total 911 expense 766.19
AG BLDG: Hamlin Co Highway work done 964.77 Hayti Town water 35.50 Northwestern Energy Heat 180.58 Ottertail Power Elect 48.32 Total Ag Bldg expense 1229.17
EMERGENCY & DISASTER: Hamlin Co Highway Dept gas 141.28 P-3 Electric repairs 309.85 Sioux Falls Two Way supp 639.91 Verizon phone 140.43 Total gross salaries for complete dept 2588.00 benefits 353.24 Total Emergency & Disaster expense 4172.71
DOMESTIC ABUSE: Distribution of marriage license fees & divorce fees: Watertown Resource Center 342.00 Hamlin Co. Treasurer 38.00
WIC: Total gross salaries for complete dept 1300.00 benefits 175.58
ECONOMIC DEV: First District Assoc. half of interest from loan revolving fund 6338.24
LAW LIBRARY: West Payment Center law book 85.50
BOOKMOBILE: Total Gross salaries for complete dept 3122.28 benefits 426.19
Lightyear phones Register of Deeds 14.09 Assessor 21.68 Treasurer 19.58 Weed 25.10 Welfare Office .12 Extension 4.53 Total 85.10
VISA: Sheriff Lights 281.18 Road supp 166.98 Emergency & Disaster gas 50.51 Road gas 63.00 Treasurer supp 107.15 Emergency & Disaster 239.95 Extension 251.99 Total 1160.76
STATE REMITTANCES: money sent to state: Motor Vehicle Licenses 76,186.49 Blood tests 35.00 Redfield SD Dev. Center care 120.00 Drivers License 890.00 Birth Fees 180.00 Death Fees 70.00 Total 77,481.49
QUARTERLY DISTRIBUTION OF MOTOR VEHICLE LICENSE FEES TO TOWNSHIPS: Castlewood 1207.61 Oxford 1949.11 Brantford 2838.94 Garfield 1716.08 Norden 2627.08 Estelline 1927.94 Hamlin 1398.28 Dempster 1652.52 Florence 1334.73 Hayti 1779.63 Cleveland 1461.84 Opdahl 2076.24 Dixon 2033.87 Total 24,003.87
YEARLY DISTRIBUTION OF GAME LICENSES TO TOWNSHIPS: Castlewood 384.56 Oxford 620.69 Brantford 904.04 Garfield 546.47 Norden 836.58 Estelline 613.94 Hamlin 445.28 Dempster 526.23 Florence 425.04 Hayti 566.71 Cleveland 465.52 Opdahl 661.17 Dixon 647.67 Total 7643.90
QUARTERLY DISTRIBUTION OF MOTOR VEHICLE LICENSE FEES TO CITIES & TOWNS: Castlewood 1633.74 Hazel 366.71 Bryant 1046.52 Lake Norden 1007.53 Estelline 1416.88 Hayti 620.12 Total 6091.50
QUARTERLY DISTRIBUTION OF CITIES ROAD TO CITIES & TOWNS: Castlewood 388.65 Hazel 68.16 Bryant 223.54 Lake Norden 215.95 Hayti 293.80 Estelline 428.85 Total 1618.95
Meeting adjourned at 12:30 until Jan. 3 at 9:00 am in the Commissioners Room County Courthouse at Hayti.
CHAIRMAN: _________________
Reid Tuohino Chairman of the Board
ATTEST: ______________________
Dixie Opdahl Hamlin County Auditor
It is the policy of Hamlin County SD not to discriminate on the basis of color,national origin,sex,religion,age or disability in employment or the provision of service.